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Student Trainee (Clerical)

Company: Executive Office for US Attorneys and the Office o
Location: Fort Wayne
Posted on: December 4, 2019

Job Description:

Student Trainee (Clerical) Department of Justice Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys United States Attorney's Office - Northern District of Indiana Overview - ##### Open & closing dates 11/19/2019 to 12/02/2019 - ##### Service Competitive - ##### Pay scale & grade GS 2 - 4 - ##### Salary $24,773 to $30,344 per year - ##### Appointment type Permanent - ##### Work schedule Full-TimeLocation 1 vacancy in the following location: - Fort Wayne, IN Relocation expenses reimbursed No Telework eligible No- Duties Summary This is NOT intended to be a short-term position. The selected candidate will be expected to work year-round on a flexible schedule, which will accommodate class schedules during the school session. The ideal candidate will serve a minimum one (1) year appointment. The work schedule for this position may be either Full-Time or Part-Time. Part-Time hours worked must be a minimum of 16 hours per week, but no more than 32 hours per week. Full-Time hours worked must be at least 40 hours per week. Learn more about this agency Responsibilities If selected for this position, you will join a well-respected team that is responsible for providing miscellaneous clerical and administrative support to the Fort Wayne Branch Office in the United States Attorney's Office - Northern District of Indiana. - Typical work assignments will include: - Operating a copy machine; - Collating and stapling documents as necessary; - Answering telephones and referring callers to staff members or taking messages as appropriate; - Making recurring and special messenger trips as necessary; - Sorting and arranging material for filing in alphabetical, numerical, or chronological order; - Locating, retrieving, and returning filed material based on working knowledge of office filing system; - Maintaining and stocking office supplies; and - Other miscellaneous clerical duties as assigned. Responsibilities will increase and assignments will become more complex as your training and experience progress. Travel Required Not required Supervisory status No Promotion Potential 4 - #### Job family (Series) 0399 Administration And Office Support Student Trainee- Requirements Conditions of Employment - You must be a United States Citizen or National. - If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See ***********. - Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit checks, tax checks, and drug testing. - Continued employment is subject to a favorable adjudication of a background investigation. DOJ employees are required to undergo background re-investigation every 5 years to retain employment. - You must submit a transcript or proof of enrollment with your application. - You must be enrolled in an academic institution at least half-time. - You must have at least a 2.5 Grade Point Average (GPA) (or equivalent) to be eligible. You can not receive a grade less than a C in any coursework during your participation in the program. - If selected, you may be required to serve a trial period. - You must be at least 16 years of age or older. - You must meet all eligibility and qualification requirements upon the closing date of this announcement. - As needed, additional positions may be filled using this announcement. Qualifications To be eligible for this internship ALL of the following requirements must be met: - Student Status: Definition of a student - applicant must be enrolled or accepted for enrollment in an accredited high school, technical or vocational school, two-year or four-year college or university, graduate/professional school, or certificate program equivalent to at least one academic year of full-time study (go to ******************************* to verify accreditation status) pursuant to 5 CFR 362. You must be considered in good academic standings by the school. Individuals must be taking at least a half-time academic, vocational, or technical course load leading to a degree, diploma, or certificate. 'Half-time' is defined by the school in which the student is enrolled. - Grade Point Average: You must have at least a 2.5 GPA. - Citizenship: Student Interns must be United States citizens or owe permanent allegiance to the United States. (Currently, natives of American Samoa, Swains Island and certain inhabitants of the Commonwealth of the Northern Mariana Islands are the only groups that owe permanent allegiance to the United States.)Background Investigation: You must successfully complete a background investigation to determine your suitability for Federal employment. - Pathways Participant Agreement: All interns are required to sign the Participant Agreement. - Qualification requirements as outlined below. To qualify for this position, you must meet the experience/education requirements for at least one of the following grade levels defined below (you must apply for each grade level that you wish to be considered for): GS-02 Grade Level Experience: At least three (3) months of general office experience. General Experience is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. Examples of general experience include: filing material in alphabetical, numerical or chronological order; Operating a copying machine; Collating and stapling materials; Producing a variety of written documents utilizing varied and advanced word processing software functions; securing statistical or other information from files and related sources. -OR- Education: High school graduation or equivalent. GS-03 Grade Level Experience: At least six (6) months of general office experience. General Experience is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. Examples of general experience include: filing material in alphabetical, numerical or chronological order; Operating a copying machine; Collating and stapling materials; Producing a variety of written documents utilizing varied and advanced word processing software functions; securing statistical or other information from files and related sources. -OR- Education: One (1) year of education above the high school level. This education must be obtained in an accredited business, secretarial or technical school, junior college, college or university. (One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.) GS-04 Grade Level Experience: At least one (1) year of general office experience. General Experience is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. Examples of general experience include: filing material in alphabetical, numerical or chronological order; Operating a copying machine; Collating and stapling materials; Producing a variety of written documents utilizing varied and advanced word processing software functions; securing statistical or other information from files and related sources. -OR- Education: At least two (2) years of education above the high school level. This education must be obtained in an accredited business, secretarial or technical school, junior college, college or university. (One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.) Combination of Experience and Education: Combinations of successfully completed post high school education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, college education must be in excess of 60 semester hours or beyond the second year. To determine the total qualifying experience as a percentage of the experience required for the grade level; then determine the education as a percentage of the education required for the grade level; then add the two percentages. The total percentage must equal at least 100 percent to qualify. For example, if you had 20 semester hours of creditable education. 20 divided by 60 is 33% of the required education. If you also had 8 months of general experience, then 8 divided by 12 is 67% of the required experience. 33%+67% = 100%, therefore, you would qualify for this position.) In addition to meeting the requirements to at least one of the grade levels defined above, to be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.) Conversion: Interns may be non-competitively converted to a term, career-conditional or career appointment within 120 days following successful completion of all of their educational and work experience requirements in accordance with 5 CFR 362.204. Promotion Requirements: The advancement of Interns to higher-graded positions, prior to conversion, is strictly at the agency's discretion. To qualify for promotions, the Interns must have the same level and type of experience and/or education usually required for an initial appointment. The complete Qualification Standards used for this position may be found at: ********************************************************************************************************************************************* Internship Positions: **************************************************************************************************************************** Education All academic degrees and coursework must be completed at an institution that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education in order for it to be credited towards qualifications. For a list of schools that meet this criteria, see ****************** Foreign Education Note: You may use foreign education to meet qualification requirements if you send a Certificate of Foreign Equivalency in with your transcript. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at ********************************************************************************************** All documentation must be in English or include an English translation. Additional information Payment of relocation expenses will not be authorized. A relocation incentive may be considered as appropriate based on qualifications. The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees ************************************************** Veterans' Preference: If you are entitled to Veterans' Preference, you must indicate the type of preference you are claiming by checking the appropriate box in the assessment questionnaire to indicate your preference and submit the documentation as specified in the 'Required Documents' section of this vacancy announcement. Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See ******************* Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service. Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. EEO Statement: The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, status as a parent, genetic information, disability, age, membership or nonmembership in an employee organization, or on the basis of personal favoritism. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements you may be referred to the selecting official or if Veterans' Preference must to be adjudicated, your application will be placed in one of three grouping categories: Best Qualified, Highly Qualified, or Qualified. Within each of these groupings, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles. All CP/CPS preference eligibles that meet minimum qualification and eligibility requirements will be included in the 'Best Qualified' grouping. You will be rated on the following Competencies: - Applies Technology to Tasks, Manages and Organizes Information, Teamwork, and Technical Competence Go to *********************************************************************************************** for the definition of each competency. The Occupational Questionnaire will take you approximately 10 minutes to complete. Background checks and security clearance Security clearance Other Drug test required Yes Position sensitivity and risk Moderate Risk (MR) Trust determination process Credentialing- Required Documents To apply for this position, you must provide a complete Application Package by the closing date of this announcement, which includes: ? - Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process). - Required: Your resume showing relevant experience and dates (for full consideration you must include month/day/year) of employment and work schedule for each (e.g., part-time XX hours per week or full-time). Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. (cover letter optional) - Required: Current Unofficial transcript or proof of current enrollment, e.g., recent letter from the registrar's office. (Note: If you are selected for this position, an official transcript will be required prior to your first day.) - Required, if applicable: Veterans' Preference documentation. (See also required Veterans' Preference Documentation below.) Please note, if you are entitled to Veterans' Preference, you must indicate the type of preference you are claiming by checking the appropriate box in the assessment questionnaire to indicate your preference and submit the required documentation as specified below. Required Veterans' Preference Documentation: In order to verify your Veterans' Preference entitlement, you must submit a copy of the Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty); or if you are a current Active Duty member you must submit a certification on appropriate military branch letterhead that indicates: 1) your service dates, 2) expected discharge or release date from active duty with a release/discharge date no later than 120 days from the closing date of this announcement, and 3) the character of service (e.g., Honorable); or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions. In addition, if you are a disabled veteran, a Purple Heart recipient, or widow/widower if a veteran, the spouse of a disabled veteran or the parent of a disabled or deceased veteran, you must submit a Standard Form (SF) 15, 'Application for 10-Point Veteran Preference,' dated October 2013 and the required documentation identified on the reverse side of the SF-15 to support your preference claim. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.- Benefits A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.- How to Apply To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on 12/02/2019 to receive consideration. 1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire. 2. Click the Submit My Answers button to submit your application package. (It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.) 3. To verify your application is complete, log into your USAJOBS account, ************************************ select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan ********** return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. To preview the Assessment Questionnaire, please click the following link:******************************************************** You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online, contact Scott Martin at ************** or ********************** as soon as possible to arrange an alternative application process. Agency contact information Scott Martin Phone ************** Fax ************** Email ********************** Address Northern District of Indiana 5400 Federal Plaza Hammond, IN 46320 US Learn more about this agency Next steps For application status updates, visit ****************. Please do NOT contact our office for the status of your application.* We will notify you of the outcome after each step of the recruitment process has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation, to include a credit check, and a drug test by urinalysis. We expect to make a final job offer within 80 days after the closing date of the announcement.- Fair & Transparent The Federal hiring process is setup to be fair and transparent. Please read the following guidance. Equal Employment Opportunity Policy The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. - Equal Employment Opportunity (EEO) for federal employees & job applicants Reasonable Accommodation Policy Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits. Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: - An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job. - An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace. - An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events. You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis. Learn more about disability employment and reasonable accommodations or how to contact an agency. Legal and regulatory guidance - Financial suitability - Social security number request - Privacy Act - Signature and false statements - Selective Service - New employee probationary period This job originated on ***************. For the full announcement and to apply, visit ********************************************* Only resumes submitted according to the instructions on the job announcement listed at *************** will be considered.

Keywords: Executive Office for US Attorneys and the Office o, Fort Wayne , Student Trainee (Clerical), Administration, Clerical , Fort Wayne, Indiana

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