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ADMIN ASST SR

Company: Covance
Location: Fort Wayne
Posted on: January 17, 2020

Job Description:

Job Overview:Executive Administrative Assistant for CEOExcellent opportunity for experienced Executive administrative assistant looking to work within a company focused on improving health and improving lives. Come work as an Executive Administrative Assistant to the VP of Human Resources and Marketing for a top Clinical Research Organization. We offer great benefits with opportunities to grow and learn alongside accomplished professionals.The Company COVANCE Drug DevelopmentAs one of the world's largest and most comprehensive drug development services companies, Covance has helped pharmaceutical and biotech companies develop one-third of the all prescription drugs in the marketplace today.The PositionWe are looking for a creative, organized and collaborative Executive Administrative Assistant to support the VP of Human Resources and Marketing at Covance. In this role, he/she will work with diverse teams and stakeholders, including employees, the executive management team, clients, investors and governmental organizations across the globe. This position is a full-time non-exempt role. Job Responsibilities:

  • Ensure that the VP of Human Resources and Marketing and their teams are supported in organizing and executing strategic and tactical goals timely and professionally with colleagues around the world.
  • Working independently, the incumbent successfully executes assignments that are complex in nature, and involve many stakeholders (internally and externally).
  • A high degree of independent thinking, initiative and autonomy are required in order to develop recommendations, solve problems and complete assignments.
  • The incumbent is regularly called upon to complete special projects, organize complicated events and manage multiple tasks simultaneously all with a focus on high-quality outcomes.
  • He/she must have very strong communication skills, organizational abilities and be comfortable interacting with individuals at all levels.
  • He/she also works with highly confidential information on a regular basis and is required to hold that information in the strictest confidence at all times.
  • Leverage best practices and various Microsoft office products and technology to bring efficiencies to the team.
  • Should be strong at re-prioritizing work quickly, and working with others to accomplish critical initiatives.
  • International travel management and virtual meeting set-up and management is critical.
  • Individual must have demonstrated experience competently influencing others and working across a broad corporate environment to accomplish outcomes effectively for the CEO. Will interact often with business unit leadership teams, corporate partner teams (Finance, IT, Legal, HR, Sales & Marketing), and their administrative support. Education/Qualifications:
    • Post High School education is preferred, Bachelors degree or Administration certification a plus.
    • Prior executive admin experience in a large, global corporation also preferred.Experience:
      • Minimum of 5 years experience as an Executive Assistant with 10+ years administrative or related experience preferred.
      • Have or build in depth knowledge of company operations, policies and procedures.
      • High proficiency with enabling technology including with MS Office (all products including Word, Excel, Power Point and Outlook) and ability / willingness to learn new applications.
      • Handle confidential information, maintain the highest ethical standards and trustworthiness, exercise sound judgment and make decisions independently.
      • Superior prioritization, organization, and time management skills with the ability to manage competing demands. Strong attention to detail.
      • Ability to independently and efficiently manage ones time and meet deadlines.
      • Navigate effectively in a team-based corporate environment; coordinate activities among departments and external parties.
      • Utilize critical thinking skills to independently analyze problems, determine approach, identify potential solutions and implement as appropriate.
      • Excellent oral/written communication with team members, external clients and management.
      • Understand internal and external customers requirements and expectations and provide consistently outstanding customer service.Covance is committed to diversity in the workplace and is an equal opportunity employer (Minority/Female/Individual with Disability/Veteran/Sexual Orientation/Gender Identity). Your confidentiality and privacy are important to us.

Keywords: Covance, Fort Wayne , ADMIN ASST SR, Administration, Clerical , Fort Wayne, Indiana

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