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Administrative Assistant

Company: HNTB
Location: Fort Wayne
Posted on: February 17, 2020

Job Description:

What We're Looking ForHNTB is hiring! Our Indianapolis, IN office is seeking an Administrative Assistant.Under a moderate degree of supervision, provides general administrative support typically to managers and other department staff. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.We are seeking an administrative assistant. This role will help with meeting coordination to include, scheduling conference rooms, ordering catering, and conference room set up and clean up. Assist with ordering/managing office supplies, helping process basic invoices and completing expense reports for staff. Will also process mailings, collect and distribute mail, answer phones, greet guests, submit building work orders, back up the receptionist and other tasks as assigned.Primary Focus Will Include:

  • Administrative Assistant and back up receptionist.Preferred Qualifications and Skills:
    • Ability to maintain confidentiality
    • Planning, time management, and organizational skills
    • Ability to balance multiple tasks and changing priorities*INDWhat You'll NeedEssential Responsibilities:
      • Maintains calendars and schedules appointments.
      • Coordinates and schedules meetings and prepares meeting agendas.
      • Coordinates and arranges travel and accommodations, and prepares travel itineraries.
      • Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.
      • Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.
      • Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
      • May perform data input and prepare forms in support of the manager or department.
      • Performs other duties as assigned.Minimum Qualifications:
        • High School Diploma/GED or equivalent
        • 2 years related administrative experienceAbout UsFor more than a century, HNTB has helped deliver infrastructure solutions that best meet the unique needs of our clients. With client relationships spanning decades, we understand infrastructure life cycles and have the perspective to solve technical challenges with clarity and imagination. We are far more than a design firm. We see and help address far-reaching issues of financing, legislation, design, construction, community outreach and ongoing operations. As employee-owners committed to the highest levels of performance, we enable clients to achieve their goals and inspiring visions.Just like we are committed to delivering for our clients, HNTB is also committed to delivering for you by offering benefits to protect the health of you and your family, help you balance family and career, and build your savings for retirement. Learn more at https://www.myhntbtotalrewards.com/en/public/HNTB Corporation is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran.The HNTB Companies are an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, marital status, genetic information, citizenship status, or other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). We will provide reasonable accommodation for qualified individual with a disability where appropriate.Work AuthorizationApplicants for U.S. based positions with HNTB Corporation must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions.

Keywords: HNTB, Fort Wayne , Administrative Assistant, Administration, Clerical , Fort Wayne, Indiana

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