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Administrative Officer

Company: Justice, U.S. Trustee Program
Location: Fort Wayne
Posted on: March 26, 2020

Job Description:


This Administrative Officer position is located in Indianapolis, IN. The position is in the United States Trustee Program (USTP), Indianapolis Regional Office, and will provide oversight of the region's administrative functions, such as Human Resources, Facilities/Property, Security, Budget, Travel, and Procurement. You will be the principal advisor to the United States Trustee and/or Assistant U.S. Trustee(s) in this geographic area.
Learn more about this agency


  • Develop the office's procurement policies and procedures; work with GSA contractors and vendors to procure services and products; and make purchases on-behalf of staffed offices in accordance with purchasing regulations.
  • Prepare the office's budget; maintain, develop, and administer financial operating plans; and serve as an expert on Federal Travel Regulations.
  • Make recommendations on real property, office space and meeting and conference rooms, and provide advice on development and construction plans.
  • Serve as Accountable Property Officer for assigned region(s) to ensure personal property is inventoried and to track and maintain personal property.
  • Serve as a Human Resources Liaison between USTP employees for assigned region(s) and the Human Resources Division to interview and onboard new employees, and initiate requests for personnel actions.
  • Coordinate and conduct analyses, audits, and studies of administrative functions to implement changes or make continuous improvements.

    Travel Required

    Occasional travel - You may be expected to travel for this position.

    Supervisory status


    Promotion Potential

  • Job family (Series)

    0341 Administrative Officer
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    Conditions of Employment
    • You must be a United States Citizen or National.
    • You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
    • You may be required to complete a one-year probationary or trial period.
    • Selective Service registration is required for males born on, or after, December 31st 1959. Those not registered should have an approved exemption on file.
    • You must meet all eligibility requirements by the closing date of this announcement and continue to meet these requirements throughout the hiring process. Offers can be rescinded if requirements are not met.
    • Additional selections may be made from this announcement, for up to 90 days, if openings occur in other offices serviced by Justice Management Division.


      To qualify for the GS-12: You must have one year of specialized experience (equivalent to at least the GS-11 level or pay band in the Federal service) that includes performing administrative function for an agency, organization, or company; serving as a liaison role on human resources matters; making supply and office equipment/furniture purchases in accordance with standard purchasing guidelines; preparing and reconciling budget requests; and overseeing construction of spaces, office moves, and maintenance of meeting/conference rooms and renovations.


      There are no education requirements for this position.

      Additional information

      The bullets below outline the various groups of applicants that fall under the term "status candidates". This vacancy is open to applicants from any of the groups listed below: When you apply you'll have the chance to claim an eligibility pathway, be sure you fully read each statement and any links provided to make sure you know which eligibilities you qualify for.
      See a full list and learn more at USAJOBS, see: What does Status Candidate mean? or Which Jobs am I Eligible to Apply for?
      • Current & Former Federal Employees: For more information, see USAJOBS Federal Employees.
      • Career Transition Assistance Programs (CTAP & ICTAP): For more information visit: USAJOBS Career Transition Programs
      • Preference Eligible Veterans and Certain Military Spouses: Please see USAJOBS Veterans Preference for more details.
      • Schedule A for Persons with Disabilities: Learn more at USAJOBS - Individuals with Disabilities. General Employment Information:
        • Reasonable Accommodation Statement: Our policy can be found at:
        • DOJ EEO Statement: The U.S. Department of Justice fosters an inclusive and diverse workforce, find our EEO statement online at:
        • Selective Service: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at:

          Read more

          How You Will Be Evaluated

          You will be evaluated for this job based on how well you meet the qualifications above.

          You will be evaluated for this job based on how well you meet the qualifications described above.

          Once the job opportunity announcement closes, a review of your resume and supporting documentation will be conducted. The information will be compared against your responses to the assessment questionnaire to determine your eligibility for Federal employment, and then whether you are qualified for this particular position.If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your responses when compared to your background information, you may be deemed ineligible, or your score may be adjusted to more accurately reflect your skills and abilities.
          Additionally, we will review your supporting documents and resume to determine if you are in the "Area of Consideration" for this vacancy. Government-Wide Merit Promotion vacancies may only accept applications from a limited audience, pay careful attention to the "Who May Apply" and the "Hiring Paths" information. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

          BASIS OF RATING:
          DOJ's Merit Promotion Procedures will be used to evaluate candidates. The category assignment is a measure of the degree in which your background matches the competencies required for this position.
          Your qualifications will be evaluated on the following competencies (knowledge, skills, and other characteristics):
          • Administrative and Management
          • Contracting/Procurement
          • Personnel and Human Resources
          • Financial Management Please Note: Additional selections may be made from this announcement for up to 90 days should additional similar openings occur in this, or any other office within DOJ.

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            Background checks and security clearance

            Security clearance


            Drug test required


            Position sensitivity and risk

            Noncritical-Sensitive (NCS)/Moderate Risk

            Trust determination process

          • Help
            Required Documents

            Documentation requirements may vary from applicant to applicant based on your eligibility claims. For example, if you are a student using education to qualify (where applicable), a transcript would be required for you, but not for applicants qualifying based on experience alone. Likewise, Veteran documents would be required only from applicants claiming Veteran's Preference. It is your responsibility to carefully review the list of document descriptions below, to see which documents are required for your application.

            ALL APPLICANTS: You must submit a detailed resume containing the following pieces of information for each job listed:
            • official position title,
            • employer name and contact information,
            • start and end dates (including month and year),
            • a detailed list of duties & accomplishments,
            • your highest salary (or grade/step) achieved, and
            • the number of hours worked per week (or indicate full-time). If you're unsure about what to include in your resume, please review the USAJOBS Resume Writing Tutorial on YouTube. You are encouraged to use the USAJOBS Resume Builder, as this will ensure you're including everything that is required.

              If you are a current or former Federal employee applying for transfer, reinstatement, or reassignment:
              • You must submit your most recent SF-50 (Notification of Personnel Action) or equivalent agency form.
                • Do not submit a pay adjustment or an award document, these do not contain sufficient information about your appointment.
                • Your SF-50 should list the full position title, series, grade and step, organization, duty location, service computation date, effective date, and your service type and tenure status.
                • You must also submit a copy of your most recent performance evaluation or appraisal, signed, showing your final rating.
                • See USAJOBS Current & Former Employees for more information. If you are claiming a Veterans Preference eligibility:
                  • When claiming a Veteran's Preference, you must submit your last DD-214 (Certificate of Release or Discharge from Active Duty) form, specifically the Member #4 Copy, indicating dates and character of service and discharge type.
                  • If you are a Veteran with a service-connected disability rating of 30% or more, you will need to additionally submit the SF-15 (Application for 10-point Veterans Preference) and a copy of your VA Letter stating your disability rating.
                  • If you are the qualifying parent or spouse of a disabled, deceased, or deployed Veteran, and are seeking a derived preference eligibility, you must submit appropriate supporting documentation such as the Veterans DD-214, SF-15, VA Letter, and/or Permanent Change of Station (PCS) orders. See Veteran Family Preference for more information.
                  • For more information on each type of Veterans Preference, and the documentation required for each, see FedsHireVets. If you are a person with a severe disability, claiming eligibility under Schedule A:
                    • You must submit "proof of a disability" documentation.
                      • "Proof of a disability" is a letter stating that you have an intellectual disability, severe physical disability or psychiatric disability.
                      • You must get this letter from your doctor, a licensed medical professional, a licensed vocational rehabilitation specialist, or any Federal, state, or local agency that issues or provides disability benefits.
                      • For more information about Schedule A and verification requirements, please see OPM's Schedule A site. If you are a displaced Federal employee claiming eligibility under CTAP or ICTAP:
                        • You must submit your separation notice or agency RIF letter from your agency.
                        • If you have not yet been separated, you can provide the letter of intent to separate you from the agency because of reduction-in-force.
                        • See USAJOBS' Career Transition Programs for more information. If you are a student or using education to qualify for this position:
                          • You must submit a transcript, which may be unofficial, as long as it contains a full listing of courses, credit earned, grade and grade-point-average, subject area, degree(s) earned, and dates of award.
                            • Your transcript must come from a nationally-accredited educational institution recognized by the Department of Education.
                            • Please do not submit electronic transcripts with documentation security protection, these may prevent our application system from accepting and processing the document.
                            • If submitting a foreign transcript, you must have the transcript reviewed by an approved foreign education review organization recognized by the Department of Education. Your transcript must also be in English or have an English translation included. USAJOBS - What documents might I need to provide?
                              Application Manager Help - Documents
                            • Help

                              A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

                              Review our benefits

                              Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Keywords: Justice, U.S. Trustee Program, Fort Wayne , Administrative Officer, Administration, Clerical , Fort Wayne, Indiana

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