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Engineering Administrative Assistant

Company: Ultra Electronics 3eTI
Location: Columbia City
Posted on: November 22, 2021

Job Description:

Ultra Sonobuoy Systems Engineering Team is seeking to hire an Administrative Assistant. Reporting to the Vice President of Engineering, the Engineering Administrative Assistant will provide a variety of clerical support to the Engineering team.Essential Accountabilities:Supports the Engineering/Professional staff as needs arise. (This function is shared with other Administrative Assistants). Some examples of this support include:* Formatting and finalizing PowerPoint presentations* Document formatting in MS Office products* Schedule appointments, meetings, and reservations for visitors and interview candidates* Assists other admins with coordination of business travel for the professional team inclusive of scheduling flights, car rentals, hotels, and related necessary items* Provide clerical support with expense reports, documentation and processing* Printing, scanning, laminating, and binding documents as needed* Sends out various documents needing signatures via DocuSign for Engineering staff Supports new employee onboarding via:* Creation of communication board announcements* Establishing up new employee presence in various systems (Travel, scanner, etc.)* Ensuring office/cubicle space is ready for occupancy* Maintains the office supply inventory, (monitor inventory levels, order needed supplies (weekly basis), distribution for the company, and verifying receipts)* Assist with the preparation for customer meetings inclusive of obtaining necessary food and drink items for the meetings as requested.* Purchases and restocks supplies (paper products, pop, and water) for the conference rooms* Provide support documentation for any purchases and/or company credit card transactions made.* Ensure compliance with proprietary information protection in common areas (copiers/printers, etc.)* Maintains a professional, courteous and customer service image* Performs other duties as requestedRequired Skills:* Associate's Degree or 4+ years of work experience in a related capacity* 2+ years experience with successful customer relations* Ability to obtain a US Government Security Clearance. Clearances are granted to U.S. Citizens.Desired Skills:* Excellent Computer Skills with an emphasis on Microsoft Office Suite with an emphasis on MS Excel, Word and PowerPoint and Adobe Acrobat* Results-oriented, strong organizational skills, excellent people skills, effective communication skills, detail-oriented* Multi-tasker, professional* Clean driving record to drive company vehicle* Microsoft Certification preferredWe offer medical, dental, vision, life, and disability insurance, health savings accounts, paid time off, and a 401(k) plan with a Company match.This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, and for inquiring about, discussing or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.Reasonable accommodation statement: if you need an accommodation for any part of the application process, please email

Keywords: Ultra Electronics 3eTI, Fort Wayne , Engineering Administrative Assistant, Administration, Clerical , Columbia City, Indiana

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