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Executive Assistant to CEO

Company: Jewish Community Center
Location: Fort Wayne
Posted on: February 17, 2020

Job Description:

Principal Responsibilities:If making an impact appeals to you, the Jewish Community Center of Indianapolis (J) has an immediate opening for an Executive Assistant who shares our passion for doing transformative work in a diverse and inclusive environment. Reporting directly to the CEO, the Executive Assistant provides high-level confidential administrative support, overseeing all aspects of the schedule, meetings, board and donor interactions, including Executive team and Board meetings and special projects assigned. The ideal individual is expected to demonstrate experience and attributes to work within an executive environment requiring strict confidentiality, initiative, attitude, and accountability.SummaryResponsibilities include a broad variety of administrative tasks, working closely with the CEO to maintain efficient and effective operations. The Executive Assistant must be resourceful and have strong organizational skills that reflect their ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail.Minimum Qualifications:CEO Support

  • Complete a broad variety of administrative tasks for the CEO, including managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for meetings.
  • Plan, coordinates, and ensures the CEO's schedule is followed and respected while pro-actively prioritizing conflicting needs.
  • Communicate directly, and on behalf of the CEO, with executives, J Board Members, partners, and stakeholders.
  • Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities and following up appropriately.
  • Represent the CEO by welcoming visitors, reviewing correspondence, and arranging organizational functions.
  • Complete critical administrative tasks, including drafting acknowledgement letters, personal correspondence, staff communications, and other tasks.
  • Coordinate board and staff meeting set-up and arrangements;
  • Attend board and staff meetings, take minutes, and ensure timely distribution and follow-up.Office Management Duties:
    • Monitor and maintain inventory of office supplies.
    • Contact service providers if/when equipment fails.
    • Manage service agreements for office equipment.Executive Assistant to the CEO Experience & Education:
      • Bachelor's Degree from an accredited 4-year institution.
      • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
      • Very strong interpersonal skills and the ability to build relationships with donors, J Board Members, leadership team, and staff.
      • Expert written and verbal communications skills.
      • Professional appearance and demeanor.
      • Proven ability to handle confidential information with discretion and be adaptable to competing demands in a fast-paced environment.
      • Accessible during off hours as required.Required Executive Assistant to CEO Skills & Abilities:
        • Proficient in Microsoft Office (Outlook, Word, Excel, Power Point), Adobe Acrobat.
        • Ability to conduct research and present data in a succinct and well-written manner.
        • Ability to work independently and with professional discretion.
        • Excellent writing, editing, grammatical, organizational, and research skills.
        • Ability to work with a broad range of people including donors, J Board Members, colleagues of the CEO, staff, and others.
        • Excellent management, time-management, and problem-solving skills.
        • Prior experience working with financial information is a plus.
        • Willingness to work hard and have fun while at it.Agency Information:For over 100 years, members of the Indianapolis community have enjoyed a diverse range of services for all ages and interests at the JCC Indianapolis. With recreational, educational and social programs and facilities that include a fitness center, water park, therapy pool, early childhood education center, art gallery, indoor tennis center, basketball courts and more, you can't help but find something to love at the JCC Indianapolis. For more information, visit _www.jccindy.org_Date Posted: 02/10/2020Title: Executive Assistant to CEOJCC: Arthur M. Glick JCC of IndianapolisLocation: Indianapolis, IN

Keywords: Jewish Community Center, Fort Wayne , Executive Assistant to CEO, Executive , Fort Wayne, Indiana

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