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Executive Assistant

Company: Raytheon
Location: Fort Wayne
Posted on: February 17, 2020

Job Description:

Intelligence, Information and Services (IIS) is currently seeking an Executive Assistant. This role will perform a wide range of administrative duties that will assist the Indianapolis Engineering team in organizing, scheduling, and prioritizing their day-to-day activities. This position is responsible for coordinating business travel, possibly including international travel, and processing/reconciling travel expenses. Calendar management, conference room scheduling, meeting coordination and acting as an information communication conduit are part of the job duties. This position also requires interfacing with internal and external customers, as well as collecting and maintaining accurate data to prepare a variety of reports. Candidate must maintain the highest level of confidentiality and professionalism while preparing, handling, and processing sensitive information. Candidate should be proficient in the use of SharePoint, Outlook, Microsoft Word, Excel, and Power Point. Must be a U.S. Citizen with the ability to obtain a Secret Security Clearance Responsibilities and scope include: Organize and schedule various weekly and monthly business review and team meetings for the engineering organization, maintaining list of required and optional attendees Coordinate business travel, possibly including international travel, and processing/reconciling travel expenses Plan and coordinate morale functions and team meetings that include arranging for catering Helping with coordination of on-boarding activities including ordering of IT Assets Managing/ordering office supplies for the department Manage and maintain records and due dates for customer and internal requirements Authorize and maintain visitor requests and escort person Manage/update department distribution lists and forward communications as needed to the department Help resolve general questions from the department Perform responsibilities independently with limited supervision Required Skills Six (6) plus years relevant experience Very good written and oral communication skills must be comfortable and effective communicating with all levels of customers and employees in person, via telephone and through email Capability to adapt to changing organizational and operational needs Meets deadlines of tasks directed by higher business levels Ability to work both independently and in a team environment Ability to prioritize work and multitask efficiently Able and willing to work overtime when necessary Experience in meeting scheduling / coordination, managing personal and others calendars, arranging travel, and preparing expense reports Proficiency in the use of Microsoft Office applications (Outlook, Word, Excel, PowerPoint) Ability to travel within the US if/when needed Desired Skills: Experience with SharePoint Associates Degree or higher Active Secret Security Clearance Education Requirements: High School Diploma or equivalent This position requires either a U.S. Person or a Non-U.S. Person who is eligible to obtain any required Export Authorization. 156949Raytheon is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Keywords: Raytheon, Fort Wayne , Executive Assistant, Other , Fort Wayne, Indiana

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