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Central Purchasing Administrator

Company: Government jobs
Location: Ohio City
Posted on: January 26, 2023

Job Description:

Description

SUMMARY: Under general supervision, is responsible for coordinating the procurement of supplies, materials, services, and equipment for the City; performs related duties as required.

Examples of Duties

ESSENTIAL DUTIES & RESPONSIBILITIES:

The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed.

  • Assists in the bid, RFP, and RFQ process and in gathering information on departmental requests; consults with departments to clarify needs
  • Receives and secures receipt of bids and proposals
  • Evaluates responses to competitive bids, RFP's, and RFQ's and aids departments in selecting vendor
  • Maintains vendor database and assists vendors in registering information with the City, answering questions on how to do business with the City; works with vendors to review purchasing details, including pricing revisions, order cancellations, discontinued items, and delivery date revisions
  • Responds to questions and concerns about applicable policies, procedures, and work methods; answers telephones; provides information and assistance to staff and vendors on purchasing issues
  • Purchases widely available commercial lines of commodities for City departments; performs simple requests for quotes, places orders, and tracks deliveries against annual requirements contracts
  • Coordinates and monitors third party contracts (e.g. natural gas, electricity, copiers/printers)
  • Aids in resolving disputes regarding performance, late deliveries, etc. and interacts with accounts payable regarding new vendors, contracts and invoice discrepancies
  • Uses computers to enter, prepare, and proofread draft RFP's, RFQ's, purchase orders, memos, reports, labels, forms, envelopes, and a variety of documents, including general correspondence from rough drafts or verbal instructions
  • Coordinates and oversees City's credit card purchasing program
  • Tracks and evaluates data for budget and/or other financial purposes
  • Manages public surplus sales and disposals in accordance with City policy
  • Provides surplus reconciliation services
  • Maintains the City's purchasing policies and updates as necessary
  • Performs highly complex office, clerical, and administrative support tasks and duties
  • Performs the essential functions as described in the physical demands and work environment sections below
  • Maintains regular attendance and punctuality
  • Performs other duties of a similar nature of level

    SUPERVISORY RESPONSIBILITES:

    None

    Typical Qualifications

    QUALIFICATIONS:

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

    • Knowledge of:
    • Accounting principles
    • Budgeting principles
    • Managerial principles
    • Research methods
    • Policy and procedure development practices
    • Public administration principles and practices
    • Applicable local, state, and federal laws, rules, regulations, codes, and/or statutes
    • Contract management principles and practices
    • Advanced practices, theories, and principles related to area of procurement as assigned

      Skill in:
      • Verbal and written communication
      • Keyboarding
      • Using Microsoft Excel, Word, and Access

        Ability to:
        • Maintain records efficiently and accurately and prepare clear and concise reports
        • Develop, evaluate, recommend, and implement processes and procedures
        • Interpret and apply local, state and federal laws and regulations
        • Adapt to rapidly changing environments
        • Perform with considerable independence and initiative
        • Read, comprehend, and review information related to area of assignment
        • Research and resolve discrepancies
        • Prioritize, coordinate, and execute multiple tasks simultaneously
        • Analyze complex information
        • Prepare and monitor budgets
        • Explain complicated and technical problems in simple, non-technical language
        • Work effectively under stress
        • Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines
        • Research, prepare, review, and approve technical specifications, Purchase Requisitions, Purchase Orders, Requests for Bids and Proposals, and contract documents
        • Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc., to sufficiently exchange or convey information and to receive work direction

          EDUCATION AND/OR EXPERIENCE:

          Bachelor's Degree in a related field from an accredited institution, and three years professional experience in procurement, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Additional education cannot be substituted for experience.

          CERTIFICATION/ LICENSURE:

          Public purchasing certification of CPPB, CPPO or CPM preferred. Must have at the time of hire and be able to maintain a valid Ohio driver license.

          Supplemental Information

          ADDITIONAL INFORMATION:

          The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

          PHYSICAL DEMANDS

          Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

          WORK ENVIRONMENT

          Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

          The City of Cleveland Heights offers permanent full time employees an excellent benefits package!
          • Comprehensive Medical & Dental Plan
          • Paid Time Off
          • Life Insurance
          • Deferred Compensation Plans
          • Employee Assistance Program

Keywords: Government jobs, Fort Wayne , Central Purchasing Administrator, Other , Ohio City, Indiana

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